This week I tested whether the Repeat Test would improve my productivity. The Hourly Chime iPhone app reminded me to determine if I was happy with how I spent my time in the previous hour. If not, I wrote down what didn’t work next to that hour on a piece of paper. Scroll to the bottom of last week’s post to read more about my planned test.
How The Repeat Test Saved My Sanity This Week
Helped me realize that I’m happy with my time management. While I know I have too many commitments, I was surprised that most of the time I felt I was using my time in the right way–even when I was indulging in leisure activities.
Helped me to limit time wasters. Knowing that I would have to ask myself if I was using my time in the best way kept me from spending too long online, for example.
Enabled me to identify areas for improvement. The only times I wasn’t happy with time usage was when I was doing activities that should have been multi-tasked. For example, while I felt the phone calls I took were valuable, sitting while talking wasn’t. I could have easily gotten some cleaning or laundry chores done and would have felt better about the hour.
How The Repeat Test Made Me Crazy This Week
Not a long-term solution. I loved the meekness of the hourly chime and I did remember to consider my time usage. But I can’t see continuing this beyond this week. The motivation won’t be there. However, I think doing this again in the future would be a good idea.
Doesn’t consider the long view. I had one occasion where I was happy with my hour, but when I was pressured about a deadline because of how I spent my time, I reconsidered. However, I don’t see any problem with recording time wasters later in the day if you change your mind.
Did The Repeat Test Help Me Get More Done?
Unequivocally, yes. I found it to be one of the more pleasant weeks, because the overhead of the method was low and the metric makes the most sense. Who cares if you get lots of tasks done if you aren’t happy that you did them? Of course, I can see potential problems with people who are happy with how they’re spending their time, but their colleagues and families are ready to wring their necks! The thing is, I doubt this irresponsible type would use this test anyway.
**UPDATE**
While I haven’t used the Repeat Test specifically, I believe the 5 Minute Journal app and the scheduling method I use on Skedpal serve the same purpose. I am always asking myself if I am using my time in the best possible way. I think the Repeat Test is an excellent analog solution for procrastination.
The Productivity Approach I’ll Be Using for Week 13
This week I’ll be using Personal Kanban. I’ll be using a small dry erase board I purchased at Target and small Post It notes.
The concept. Personal Kanban is a means of visualizing and limiting your work using Post It notes and a dry erase board. It’s been used successfully in the workplace for teams, but is useful for personal productivity as well. The labels of the columns vary depending on your work, but at minimum there should be a place (even off the dry erase board) for backlog tasks. There is a column for work that is ready to be done or that you are wanting to work on soon. The Doing column is for active tasks. This is where limits are required. I will be working with a limit of 3. In other words, if I have three tasks I’m working on and find yet another I want to do, to be true to the method, I would have to complete one of the tasks, moving it to the Done column. I can’t wait to use this as an excuse when my family wants me to do something for them. 😉 Although the idea is that everything you do be included in the system, so you see all the work you have in progress, I won’t be dismantling my routines or taking the time to add them to the board. I will, however, use different colored notes for the major areas of work I have.
If you’d like to join me this week, here’s what you do. Read about the basic philosophy of Personal Kanban. Decide what you will use to track your tasks. Doors, walls, windows, and file folders (putting the Doing and Done columns on the bottom of the file folder) are all options. This online Personal Kanban has a free trial. Decide which columns to use. I’m adding a couple. I have a Today column and a Pen column for tasks that can’t progress because I’m waiting on someone or something. Decide how many tasks you’ll allow to be in Doing at a time. Add your tasks to the backlog. For a week of testing, I’m only including tasks that I want to complete in the coming week. I’ll be adding more as they come up. Work your tasks through to being done. If you want more inspiration, read this series of blog posts about using Personal Kanban.
Click here to see how my week of testing Personal Kanban went.
If you’ve tried The Repeat Test to increase your productivity, please vote in the poll below.
Here are the links to the productivity hacks I’ve tried so far:
This week I tested whether scheduling my tasks made me more productive. Specifically, I used SmartDayPro on my iPhone. This was an unusual week for me because I was out of town for several days. Click here for details on my planned test.
How Scheduling My Tasks Saved My Sanity This Week
Helped me be realistic. It doesn’t matter how many times I fail to accomplish a huge laundry list of tasks in a day, I continue to believe that today will be different. Scheduling not only enables me to see what I can really do, but what I canNOT do.
Allowed me to focus on the most important tasks. Once I admitted that I couldn’t get everything done I would like to, I could focus on the tasks that I most wanted to address each day.
Gave me a sense of completion. Like DIT, scheduling provides a closed list of tasks that can be finished. When you’re done, you get free time! As a result, I was motivated to get my work done more quickly.
How Scheduling My Tasks Made Me Crazy This Week
Rewriting tasks. The quickest way to get my tasks from IQTell into SmartDayPro was to record them manually. I didn’t feel comfortable doing that until I’d made a paper list of possible tasks and then selected from it. So it was more time-consuming than some other approaches I’ve tested.
Doesn’t accommodate Pomodoros easily. I really like working for 50 minutes and then having a ten minute break. I could certainly add breaks to my task list, but it’s a little clunky when you have tasks that take varying amounts of time. I tended to see my calendar/task list on SmartDayPro as one continuous list that didn’t allow breaks until I got it all done. It made me rebel against working.
Did Scheduling My Tasks Help Me Get More Done?
Yes. And probably more importantly, it enabled me to get the most important tasks done. It’s not a stand-alone solution, but it’s definitely an important piece of my productivity puzzle.
**UPDATE**
While I no longer use SmartPad, scheduling has become a critical factor in my productivity and was probably the single greatest lesson I learned from these experiments.
The Productivity Approach I’ll Be Using for Week 12
This week I’ll be using The Repeat Test as described by Bruce K. I’ll be using the Hourly Chime iPhone app for reminders.
The concept. One aspect of productivity is avoiding time wasters. Bruce suggests tracking your happiness with how you spend time every hour. If you’re unhappy, you’ll write down what you did that you felt was a waste of time. After doing this for a while, you’ll identify activities to avoid and also times of day that are problematic. Bruce doesn’t say so, but knowing we’ll have to write down time wasters should help us prevent them in the first place.
If you’d like to join me this week, here’s what you do. Read Bruce’s short article on LinkedIn. Each day take a lined piece of paper and record every hour of the day you’re awake along the left side of the paper. For me, that will be 6 am to 11 pm. At the top of every hour, take 20 seconds to review how you spend the last 60 minutes. If you’re satisfied, do nothing. If not, write down what you did that you felt was wasted time. If you’re interested in the Hourly Chime app, it’s .99.
Click here to see how my week with the Repeat Test went.
If you’ve tried scheduling your tasks to increase your productivity, please vote in the poll below.
Here are the links to the productivity hacks I’ve tried so far:
This week I tested the Pomodoro Technique by planning my tasks in order of importance, estimating how many Pomodoros each would take, and then working for 25-minute periods followed by 5-minute breaks. Scroll to the bottom of last week’s post to read more.Â
How the Pomodoro Technique Saved My Sanity This Week
Helped me think about what I wanted to accomplish. At least it did for the ONE day that I used the technique completely as written in the free PDF. I liked having a plan for the day. I felt a sense of peace in knowing that the must-do tasks were on my list in order of importance.
Helped me keep internal distractions under control. Knowing that I could do what I wanted after a solid period of work helped me not to give in to the temptation to web surf before doing what needed done.
How the Pomodoro Technique Made Me Crazy This Week
Breaks too short. Five minutes wasn’t enough to do anything satisfying. I think this would be perfect for a traditional desk job, however.
Rigid rules. If a Pomodoro ends early, you’re supposed to review your work until the timer goes off. Really? I decided to take a longer break. If you get interrupted, you’re supposed to start the timer over. Again, really? In a house with six kids and a husband? I’d work all day and get no Pomodoro credit. I also really hated having to work each task to completion in order, rather than having the choice to do a little in whatever order as I did with DIT.
Confusing record keeping. I estimated the number of Pomodoros each task would require, then realized I could knock out two tasks simultaneously. I found myself moving back and forth between the two tasks. How many Pomodoros should each get? I had no idea.
Did the Pomodoro Technique Help Me Get More Done?
Yes and no. Using the technique as written helped me focus for several hours and then I was ready to scream because of the arbitrary nature of it. Using a 50-minute work period followed by a ten-minute break works beautifully for me, however. If I am not rigid about it and I ignore every other aspect of the technique, it works for me.
**UPDATE**
I rarely set a timer these days for work, because I am using time blocking instead. If I had to tackle something really unappealing, I would definitely rely on it, but I have been motivated in my work for quite some time. I do think it’s a great approach.
The Productivity Approach I’ll Be Using for Week 10
This week I’ll be using the principles of Time Warrior by Steve Chandler–a cognitive approach to productivity.Â
The concept. As a psychologist, I know that the way we think about productivity is much more important than how we choose to manage our tasks. Despite the book being full of New Age philosophy that is at odds with my faith, Time Warrior is also full of great advice for getting things done.
Chandler’s approach can be summarized as: do what you know you need to do now, even if that’s at odds with your thoughts and feelings.
This approach addresses the feeling of overwhelm. He writes, “You are not, in this hour we’ve chosen to look at, at all overwhelmed, are you? Not in this particular hour. But your story is that you are. You can drop that story. You can tell a different story. Try this story: ‘I’ve only got one thing to do! How liberating. It’s the thing I’m doing right now.'”
This approach eliminates mental time wasters. Chandler explains,  “To really live now there are two things I want to phase out of my life forever: (1) Resentments about the past and (2) Worries about the future. These two activities, strengthened by repeated indulgence, are like hagfish. Hagfish? Many people don’t know what hagfish are, but they are just like worries and resentments. In the real, undersea world, hagfish are blind, slimy, deepwater eel-like creatures that dart into the orifices of their prey and devour them, alive, from the inside. Kill the hagfish in your life. Then you can live now and maybe procrastinate later.”
This approach defeats procrastination. The Time Warrior argues, “The main reason people have a problem with procrastination is that they don’t see the connection between completing something and having new, fresh energy come out of that. They actually imagine that working on this thing and finishing it would drain even more of their energy and they get tired just thinking about it, so they don’t complete it…If procrastination is occurring, do the things you are procrastinating on. It’s a very simple cure and it’s the last thing people really want to do because they don’t really want to cure procrastination. They want to find some mysterious psychotic fault line in themselves that causes them to procrastinate and then try to examine that fault line (even if it takes years) rather than do the thing.”
If you’d like to join me this week, here’s what you do. Stay focused on doing things now. Go to war with past resentments, future worries, or negative thinking that keeps you stuck. Write down the negative thoughts you keep returning to so you can challenge them. Try to accomplish as many things as you can to increase your energy and to put an end to your personal story that you’re a victim of procrastination. Of course, if you want more, you can pick up a copy of Time Warrior {Amazon affiliate link}.
To see how my week using the Time Warrior went, click here. .
If you’ve tried the Pomodoro Technique to increase your productivity, please vote in the poll below.
Here are the links to the productivity hacks I’ve tried so far:
This week I tested the principles of Mark Forster’s book, Do It Tomorrow. Specifically, I declared a backlog of all former tasks which I then spent the first part of each work day on. The majority of other tasks were accomplished the following day from when they came in. Scroll to the end of last week’s post for more information about my test week.Â
How Do it Tomorrow Saved My Sanity This Week
Helped me accomplish more routine tasks. I did more of my planned routines this week than I did when I was specifically testing routines! The book really reignited my vision for why I have routines in the first place. I developed them to address specific problems I’ve identified. Not doing them means I have more hassles.
Gave me the satisfaction of being done for the day. I can’t say enough about the feeling of doing everything I should and being able to call it a night. Not only that, but I knew I had done more than a few easy one-off tasks. I was working on a variety of things that made me feel reliable and that I was progressing on my goals. I was also motivated to finish tasks because I knew if I didn’t, they’d be on the list again tomorrow.
Relieved stress over undone tasks. Declaring a backlog gave me immediate piece of mind and the belief that I really could be on top of my work. Can’t remember feeling that way since I was in college and the terror of failing had me working ahead on assignments.
How Do it Tomorrow Made Me Crazy This Week
Having two scheduled days in a row put me behind. My two busy days with little time for tasks made my perfectionism kick in. I was demotivated because I had failed to do a day’s work. I forgot what Mark Forster’s admonition was for situations like this. First, just do what you can and catch up on the proceeding days. If necessary, non-urgent tasks can also be scheduled across several days.
I had to think about my commitments. In order to do everything I want to do, I have to stay really, really busy. I really don’t like to admit that some of my interests will have to go if I want to get a day’s work done.
Did Do it Tomorrow Help Me Get More Done?
Without a doubt. I couldn’t be more delighted and I am unwilling to give it up this week! I will say that I’ve had more energy this week than I’ve had in a long time, but the philosophy resonates with me and that energizes me, too.
**UPDATE**
Surprisingly, I don’t use Do it Tomorrow anymore. I eventually found that it didn’t make sense to tackle every incoming task tomorrow, even though it was nice to get a head start on a lot of projects. The problem for me is that when it rains, it pours. Tasks tend to get processed in bulk on an open day that is followed by a busy day. Now, I schedule tasks for certain days of the week to batch them. I pay bills on Mondays. I manage blog tasks on Tuesdays, and so on. If I can’t get to something, it gets pushed to the following day or week, depending on the task and its deadline.
The Productivity Approach I’ll Be Using for Week 9
If you’ve not heard of the Pomodoro technique, you haven’t been reading anything about productivity. But even if you’re into productivity hacks like I am, you may not be familiar with the whole approach.
The concept. I knew that Pomodoro meant working for a set period of time and taking a break. That’s all I thought it was. A Pomodoro is a 25-minute work period followed by a 3-5 minute break. After four Pomodoros, a 15-30 minute break should be taken.
The information that was new to me is that tasks to be done for the day (listed in order of importance) should be recorded and the number of Pomodoros required should be estimated. (Tasks should be grouped so they will take at least 25 minutes). Each completed Pomodoro for that task should be indicated with an X. Interrupted Pomodoros don’t count.
The Pomodoro Technique should be an excellent complement to Do it Tomorrow. Just as in Do it Tomorrow, Pomodoro requires same-day urgent tasks to be written below the line of tasks that were planned. I plan to use a paper planner and the Promodoro timer app on my iPhone to track my Pomodoros.
If you’d like to join me this week, here’s what you do. Read about the Pomodoro Technique in the free PDF or watch the video. Decide if you will use the paper recording forms, an online tracker, or an app. Plan your tasks and estimate the number of Promodoros or just work according to the 25-5 x 4 + 15-30 minute break schedule.
To see how my test with Pomodoros went, click here.
If you’ve tried Do it Tomorrow to increase your productivity, please vote in the poll below.
Here are the links to the productivity hacks I’ve tried so far:
Effective in delaying gratification. I’m convinced that this is my biggest productivity problem. When I feel like checking email, researching a topic online, or chatting on the phone, I just do it–even if that is NOT how I should be spending my time. Once I recorded the tasks that I wanted and needed to do, I immediately felt resistance. I think this is because of the perceived obligation I’ve written about before. I talked myself into delaying the tasks I suddenly wanted to do more than the ones I’d written down by saying, “You can do as little as you want on the first two tasks and then you can add two more tasks you really want to do.” I don’t believe I’ve ever found a reward more motivating for me than the opportunity to add new tasks! I knew I could pick absolutely anything which gave me a sense of control that I loved.
Eliminated overwhelm. I used my weekly planner to get a sense of everything I had to do for the week, but other than looking at my “must do” tasks for a given day (of which there were few), I had a maximum of three tasks in front of me at any given time. I no longer felt like I was buried in things I should be doing. What’s more, I added to this feeling of being on top of my tasks by refusing to add anything to my IQTell list that I couldn’t remember to do naturally.
Gave me a sense of completion. When I went to bed, my list was complete. That’s a feeling I’ve only had before by putting tasks off so they weren’t due today. I’m someone who has very few opportunities to experience completion so this was wonderful.
How SMEMA Made Me Crazy This Week
The Mark Forster forum shenanigans. I won’t go into detail, but there were some problems on the forum that were pretty frustrating. I can go a bit off course when I focus on what other users say is the best way to use an approach, too. The purpose of A Year of Living Productively is for me to find productivity hacks that work for me, to share ideas, and enjoy discussions with others about what works for them. It’s not to win a debate. I have teens for that purpose, after all!
Task ordering. There were times when I wrote down that I would do a first task followed by a second. Then something came up which made it difficult or impossible to use that order. I made a new rule for myself that changing of the order (or even the tasks!) was allowed as long as I wasn’t doing it just to procrastinate or get to a more fun task.
Not being able to use it every day. I had several days this week when my time was completely scheduled. There’s no point to using SMEMA then, but on the other hand, there’s no point to using ANY productivity hack.
Did SMEMA Help Me Get More Done?
Without a doubt, YES. I plan to continue using it, and to think of it as strengthening my skills in delaying gratification. I’m hopeful that the accountability of writing this blog will help me continue. If it falls apart, I can certainly update this post to that effect.
**UPDATE**
I never use SMEMA now. The biggest reason why is because of the resistance I had to the ordering of tasks. I find that I need more flexibility to deal with tasks in the moment.
The Productivity Approach I’ll Be Using for Week 6
I read Nick Jehlen’s article on the Guilty Hour last month and knew I wanted to try it. I don’t mind having a backlog of things that I’d like to do, but I can’t stand feeling guilty about things I haven’t done.
The concept. Once a week, you work on the task you feel most guilty about for an hour. You can help someone with one of their guilt-producing tasks or vice versa, but because I don’t work with a team, I’ll be dealing with my own guilty tasks. I could spend an hour on one day this week on a guilty task, but I don’t know that I would experience the power of the method that way. Instead, I will spend a minimum of 15 minutes 4 days in the upcoming week on the task(s) I feel most guilty about. If I find I want to keep working, I will. If I don’t, I won’t.
If you’d like to join me this week, here’s what you do. Read the article on Lifehacker. Decide if you’ll do one hour once this week (and when) or if you’ll break it up as I plan to do. Then get ready to go guiltless!
To see how the Guilt Hour worked for me, click here.
If you’ve tried SMEMA to increase your productivity, please vote in the poll below.
Here are the links to the productivity hacks I’ve tried so far:
This week I tested the ability of Ann Voskamp’s daily and weekly planner to help me get more done. Scroll to the end of this post to see my plan. I was super excited to use my new folder/clipboard (from Target) with the pages. I even bought new pens to use with it! Pretty nifty, huh? Here’s what I learned in my week of using these paper planners.
How a Paper Planner Saved My Sanity This Week
Reduced my anxiety about the upcoming week. I had quite a bit of anxiety at the beginning of this last week. I had the feeling I was forgetting important things. I printed out the weekly planner page and looked over my Google calendar. I started adding events  to the planner. I then printed the daily pages and dated them. I could easily decide to put certain tasks on these pages because of my weekly plan.
Gave me a focus for the day and week. My favorite part of the daily planner, possibly because I hadn’t done anything like this before, was the relationship focus. I realized that I was focused on all the to-do’s prior to an event this week and the relationship focus helped me to realize WHY I was having the event. Very powerful and made the event much more satisfying. I also really liked the Scripture focus. I memorize Scripture with my children, but I liked having a personal Scripture to focus on for the week.
Paper gave me a sense of control. For some reason, the paper planner and even the notebook inside my binder gave me a feeling of having it all together that I haven’t had since I’ve been using digital task lists. I suspect it has to do with a limit on the amount of information I see.
How a Paper Planner Made Me Crazy This Week
Unfortunately, I think I would have been crazy no matter what this week. By Tuesday I was absolutely exhausted and just wanted to lie on the couch watching Biggest Loser and eating fatty snacks. I didn’t, but I didn’t get much beyond the “musts” done.
This particular planner encourages too many habits at once. I wanted to get more done, not focus on keeping a food log and recording how much water I had. Even though I don’t think I have a problem in these areas, I felt compelled to add these habits. When I didn’t keep doing it, I had that all-or-nothing toss it out the window effect going. That was related to the next problem.
Too many task options. Whereas the simple paper list didn’t pose a problem for me if I didn’t get a day’s work done, this planner really bothered me when I didn’t. I think subconsciously I pictured Ann Voskamp dutifully completing all her tasks and her workout and water drinking and her relationship focus and housekeeping tasks and Scripture memory and I wondered what was wrong with me that I couldn’t do it. I also really disliked writing my daily activities down every day, especially when they’re already in my HomeRoutines app.
The draft didn’t work. I loved the concept of the draft. Research suggests that planning when we’re going to do something dramatically increases the likelihood that we’re going to do it. But guess what? The research always focuses on ONE task. One lousy task! I could decide when to do one thing and do it. No problem! But when I started planning all the things I would do in the morning, the afternoon, and evening and when I didn’t get some of those things done, I became discouraged and gave up.
Did a Paper Planner Help Me Get More Done?
In terms of overall productivity, no. However, I absolutely didn’t forget the important things and had a much better sense of control because of using the weekly planner. I liked the weekly planner so much that I plan to keep using it.
**Update**
While I still find myself drooling over this paper planner and others like it, I don’t use them consistently. I do love having the big picture in front of me, but I quickly stop using them in favor of digital planners. I did a Periscope broadcast on using paper planners that you may enjoy.
The Productivity Approach I’ll Be Using for Week 5
I’ve written before about Mark Forster’s unique productivity methods. I’ve tried Do It Tomorrow and AutoFocus and plan to test them again in the coming year. But while Mark has continued to make modifications to AutoFocus, I haven’t been interested in testing any of his new approaches until now.
First, the rationale. He suggests that people like me may create huge to-do lists as a method of avoiding what they know they really should be doing. I agree! That’s why I quit using a to-do list for quite a while. To keep a long to-do list from obscuring what you know you should be doing, Mark suggests:
Choosing three tasks in the order in which you plan to do them.
Working on the first two as little or as much as you like in order.
Adding two more tasks to the list and continuing on.
Like Autofocus, these tasks can even include routine things like “take a shower” or free-time activities like “get on Facebook.” I plan to continue using my morning and school routine and planning the week using Ann’s planner. I will send reminders to my phone via IQTell for tasks that I must do that day. Everything else will be worked on using Mark’s method.
If you’d like to join me this week, here’s what you do. Read Mark’s simple explanation of the method. He recently added a statement that the method is not recommended for other people. Ignore that and carry on. You can use paper or a simple to-do application.
To see how my week with Mark’s Simple and Effective Method went,click here.
If you’ve tried using a paper planner to increase your productivity, please vote in the poll below.
Here are the links to the productivity hacks I’ve tried so far:
I’m a Christian psychologist turned homeschooling mother of six. My life can be a little crazy, so I look for sanity-saving ideas to use and share. I hope you’ll read my About page to learn more.
