This week I tested whether limiting my choices could help me get more done. I simplified my daily routine and rewarded myself with an A for every day I accomplished 90% of it. Scroll to the bottom of last week’s post for more details.
How Limiting Choices Saved My Sanity This Week
Finally gave me a sense that I was doing enough. Getting an “A” for the day made a huge difference in my satisfaction with how I spent my time. Previously, I don’t think there was ever a day I got every single aspect of my routine done. It was more than any human being could accomplish. This time I did it and without feeling that I had to be perfect.
Gave me guilt-free time. Because I included free time as part of my routine, I could kick back and do something completely frivolous without feeling I needed to be doing something else. It was like being on vacation at home.
Motivated me to work ahead. Because I finally had a routine I could actually finish, I found myself using those odd times to finish my tasks early. It was the strangest feeling because I hadn’t done this before. There was no point. Why work ahead when you’ll never finish it all anyway? I think I was able to achieve what I was looking for from Beat the Week.
How Limiting Choices Made Me Crazy This Week
Trouble defining the A. On a couple of days, I found it a pain to determine if I’d done 90% of the tasks. I do enough math with the kids! I also needed to define what “doing” each task meant. I wasn’t sure if I needed to require 100% completion of each to count. I didn’t like the ambiguity.
Accepting the B. I only earned a B one day this week and I had to really think about this. Did that mean the approach wasn’t working? Was I allowed to have an off day? I wasn’t sure.
Did Limiting Choices Help Me Get Things Done?
Oh my, YES! My household and cleaning tasks are completely caught up. For the first time in weeks, I even had my blog posts done ahead of time. But even more important for me than getting things done is that I finally feel good about me and how I’m managing my work. I realized that I am like the teacher who can’t be pleased when it comes to evaluating my own work. That is going to stop. I decided that making any effort to do a task in the routine counted and furthermore, having a day a week that I don’t get an A is more than O.K. This spontaneous, fun-loving lady will wither with too much rigidity.
**UPDATE**
I still limit my choices just so I don’t drive myself crazy trying to decide on lots of good things. But I don’t “rate” myself at all anymore. As long as I am meeting my deadlines (external and self-imposed) and I am making time for the most important things in my life, I don’t feel the need to grade myself. My perfectionism has died down and I am much more relaxed thankfully!
The Productivity Approach I’ll Be Using for Week 29
This week I’ll be testing Zen to Done using GTDAgenda. I read Leo Babauta’s book some time ago, but I am amazed by how many of the practices that improve my productivity it encompasses. Like GTD, it emphasizes collection of tasks into an inbox and a weekly review. Like Covey’s quadrants, it emphasizes focusing on important, goal-related tasks. It incorporates routines, time blocking, and even timers if you like. One to three MITs (most important tasks) are planned for each week and each day and are addressed first, similar to Eat That Frog.
The concept. Leo describes the system he uses to get things done. He emphasizes the need to spend more time doing than playing with systems. He also keeps it simple enough that people who dislike more complex systems will approve.
Although Leo recommends paper, I was given the opportunity to try Zen to Done using a GTDAgenda premium membership free of charge in exchange for my honest review.
If you’d like to join me this week, here’s what you do. Read the basics of Zen to Done here. Implement with paper or if you’re interested in trying GTDAgenda, sign up for a free account here, then read how to implement Zen to Done using it.
To see how my week with Zen to Done went, click here.
If you’ve tried limiting choices, please comment. Click here to follow me on Twitter.
Here are the links to the productivity hacks I’ve tried so far:
This week I tested the Accountability Chart from Sparring Mind.I broke my day up into 90-minute work periods followed by 15-minute breaks and then wrote down what I accomplished during each 90-minute block. Scroll to the bottom of last week’s post for more details.
How an Accountability Chart Saved My Sanity This Week
Gave me something new to try. I was excited to give this method a try. Maybe because it was based on research, but I think more because I thought the “accountability” factor would work for me just like it does for dieters.
Helped me get a lot done at first. The first day I cruised through lots of work and enjoyed writing what I accomplished next to each time block.
Enjoyed the longer work periods. This week I have been preparing materials for the new school year. I was so motivated to complete these tasks, that I honestly didn’t take 15 minute breaks after every 90 minutes of work. I took little breaks here and there and long breaks in the evenings.
How an Accountability Chart Made Me Crazy This Week
Hated writing things down. After the first day, I resorted to using my phone’s Notes app to record what I’d done. The longer I did this, the more time I let go by before recording. Soon I was just thinking about what I’d done and not writing. I was getting lots and lots done and it just felt silly to take the time to write it down. On the other hand, if I had been goofing off, I wouldn’t have wanted to write that down either. My response to this approach was very much like it was when I wrote down what I ate while dieting: yuck.
Resisted the time limits. While I used a timer for work and breaks at first, I quit in part because I overused the method by continuing it all day long. I think that’s because I was in binge work mode. I quickly realized that I liked the 50-10 approach I used with Pomodoros much better because it didn’t interfere with the rest of my routines. Often a 90-minute block would overlap with lunch or dinner, for example.
No help with knowing what to do. As I’ve said, I’ve been focused on school preparation. That means that other things I need to be doing started to slide through the cracks. The time blocks and chart were no help with this.
Did an Accountability Chart Help Me Get Things Done?
Overall, no. Even though I was very productive, I felt like this approach got in my way more than helped me.
**UPDATE**
While I don’t use an accountability chart, the warning feature of Skedpal keeps me accountable. I am not able to slack off or try to squeeze in too many tasks without consequence.
The Productivity Approach I’ll Be Using for Week 28
This week I’ll be testing whether limiting choices can help me get more done. The idea is that the fewer options we have, the more we get done. I have simplified my routine and will reward myself with an A for every day I accomplish 90% of it.
The concept. This week I was telling a friend how much my 15-year-old likes to know exactly what school work to do on a given day. That’s when it occurred to me that I like that, too. Unfortunately, I don’t have much of that in my life and when I do, I give myself more tasks for a day than anyone could accomplish. The result is that I never feel like I’m doing enough of the right things. I’m striving to be an A student in a course that has hundreds of fuzzy objectives. And it’s exhausting.
A friend sent me a link on Raptitude that motivated me to limit my choices of what to do. My first strategy was to use the routine I set up using Home Routines. This would enable me to limit the choices I make. The second strategy was to reduce the number of steps so it is humanly possible to finish them all on a typical day. I went over each aspect asking myself if my husband (one of the most balanced, productive people I know) would say it was stupid. I eliminated work that I wasn’t doing anyway and wasn’t important. I limited cleaning to a time limit per floor rather than several specific tasks. I limited the true task time of my routine to “must do’s.” I reviewed the blogging tasks for the traffic they produce and decided to eliminate the smallest returns on investment. I asked to be excused from a ministry that stretches my time. And I will no longer write first thing in the morning on non-gym days, allowing myself time for a leisurely chat with my husband and oldest son over breakfast.
The result is a routine I think I can really do. If not, I will pare it down further this week.
If you’d like to join me this week, here’s what you do. Read the Raptitude article on minimalism in task management. The Barry Schwartz video he links to is worth the watch, but note that there is a cartoon with sexual content. (Note that I am not necessarily endorsing the views expressed on any site I link to).
Do a review of what you’re doing and your expectations of what you should be doing and make your day manageable. If you prefer not to use a simplified routine, make decisions now that will limit your choices later.
Click here to see if limiting choices helped me get more done.
If you’ve tried an accountability chart to increase your productivity, please comment. Click here to follow me on Facebook.
Here are the links to the productivity hacks I’ve tried so far:
This week I tested Deven’s modification of one of Mark Forster’s Autofocus approaches that I called Focus & Relief. I worked from two lists–a Focus list with urgent and deadlined tasks and a Relief list for everything else. Up to three Relief tasks could also be moved to the Focus list. Scroll to the bottom of last week’s post for details.
How Focus & Relief Saved My Sanity This Week
Gave me a true focus list. When I tried the original Autofocus approach, I had to hunt through an enormous list to find urgent or deadlined tasks. I really liked having all these tasks on their own list plus three more tasks that I just wanted to get to–and no more. I tend to overdo it on the “want to get to” tasks being added to my focus list. Both lists were short which empowered me to get more done. This advantage likely wouldn’t be present the longer I worked the system.
Helped me accomplish non-deadlined tasks. Just the fact that these tasks were on a separate list motivated me to do them. It may be a language thing (calling these tasks “relief tasks”), but I also felt free to work on them whereas I haven’t before. I felt I should be doing urgent work or recreating and little in-between.
Gave me an alternate reward for work. When I used Autofocus originally, I included absolutely everything I wanted to do–even fun, frivolous things. I realized partway into the week that I could do this again, including them on the Relief list. I found that the system rewarded my work with tasks rather than time as the Pomodoro did. Jacq, a blog reader and friend, calls this a “task sandwich” and it was very effective. Finally, I really enjoyed the Autofocus approach of crossing off and rewriting tasks that I had worked on but hadn’t completed. This functioned as a reward as well.
How Focus & Relief Made Me Crazy This Week
Resisted starting with the Relief list. I understand the idea that we can get so stuck on urgent and deadlined tasks that we never get around to the not urgent, but important tasks. But feeling forced to start with that list didn’t work for me. Part of that is because I had urgent things to do that had to be addressed first thing and part of that is because I have already experienced the value of Eat That Frog. If the Relief list is used to record recreational tasks, there shouldn’t have to be a requirement to use it to be effective.
Resisted the other rules, too. After writing down the focus tasks and relief tasks, I usually knew what I wanted to do and did it. At other times, I just wanted to scan the list in any order to decide what I wanted to do. As before, I both liked the paper list and didn’t like it. It’s very satisfying to cross off tasks and see the list shrink, but I hated carrying it around. I did like the approach I chose for listing tasks, however. I used the front of a notebook for Focus tasks and the back for Relief tasks.
Difficult to identify the 3 Relief tasks on the Focus list. I didn’t use any kind of notation for the three non-urgent tasks I chose, so after I had completed a number of tasks, I honestly couldn’t remember what they were. I didn’t know if I could choose more or not, so I just didn’t worry about it. I found myself as happy to work on the substantive tasks in the Relief list as any other anyway.
Did Focus & Relief Help Me Get Things Done?
Yes, and I enjoyed it. I am starting to think that rewarding myself with a task could be even more effective than rewarding myself with time–maybe because the time feels too restrictive? I have serious concerns about using this method on paper long-term, however. I can see how it could become unwieldy over time. It would necessitate the use of stars and rules that I’m not wild about using.
**UPDATE**
I don’t use any type of long task list anymore. I now find it rewarding to work ahead and get tasks done before their scheduled time. I also enjoy the free time I have over lunch hour and after 8 p.m. That’s what I was missing before.
The Productivity Approach I’ll Be Using for Week 27
This week I’ll be testing the Accountability Chart from Sparring Mind. The day is broken up into 90-minute work periods followed by 15-minute breaks. You write down what you accomplish during each 90-minute block.
The concept. Research of masters of music suggests that those who practice for 90 minutes and then rest for 15-20 minutes achieve the most in terms of skill building. The idea is similar to Pomodoros, but allows for longer periods of work.
Research also suggests that dieters who record what they eat lose the most weight. Combining these two approaches should theoretically help us get more done. Either that or I will lose weight and be playing piano better by next week.
If you’d like to join me this week, here’s what you do. Read Sparring Mind’s article on productivity and watch the 3-minute video if you’d like. It’s one of those cool white board animations. Choose a method of timing your work and rest breaks and have something ready (notebook, white board, smart phone) to record what you accomplish during each period.
To see how I did with an accountability chart, click here.
If you’ve tried Deven’s Focus & Relief method to increase your productivity, please comment. I will no longer be including polls.
Here are the links to the productivity hacks I’ve tried so far:
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This is Week 25 of a Year of Living Productively
This week I tested Make it Happen in Ten Minutes a Day {affiliate link}. I chose a create task and a conquer task for the week and sought to spend ten minutes a day on each. Scroll to the bottom of last week’s post for details.
How Make it Happen Saved My Sanity This Week
Got me started on tasks that seemed overwhelming. You’d think I would know better than to make mental mountains out of molehills as a psychologist, but I still do it. I was procrastinating on both my tasks and this approach shrunk them down to size.
Gave me a positive attitude about the work. I love the dichotomy of create and conquer. Both are positive terms that helped me have the right mindset.
Time flew. I did get quite a bit done while working for each ten-minute stint, but was continually surprised by how quickly it was over.
How Make it Happen Made Me Crazy This Week
Wasn’t able to get into a work flow. With everything going on this week, I didn’t feel free to work beyond the ten-minute mark. Neither task was critical, so I just fulfilled the obligation. That was frustrating because I knew I wasn’t making as much progress as I wanted to.
Didn’t use it every day. Either I was gone, exhausted, or I forgot. After 25 weeks of these tests, it’s become clear that I have a one-track mind. I had a hard time focusing because the tasks aren’t top priorities.
Did Make it Happen Help Me Get Things Done?
Yes, when I used it. Besides being gone and absorbed by other goings on, I found myself a lot more interested in my 12 Week Year tasks. My two tasks felt like added obligations and habits I had to attend to. I did really appreciate that I started on the tasks, however. I am thinking I should use the ten minutes on my 12 Week Year tasks because it does work.
**UPDATE**
I have used this concept to good effect in organizing. I try to spend at least 15 minutes a day on some organizing or decluttering task. Using the tasks on this calendar helps.
The Productivity Approach I’ll Be Using for Week 26
This week I’ll be testing what I call the Focus & Relief approach. Deven has modified Mark Forster’s AutoFocus approach to include two lists: a focus list composed of urgent tasks, tasks with hard deadlines, and up to three other tasks and what I am calling a relief list made up of tasks with no or soft deadlines.
The concept. The problem with the AutoFocus approach is finding the right balance between attention to urgent tasks and everything else. In simplest terms, the Focus & Relief approach begins with the Relief List. This is what Deven originally called the Whenever list, but renamed the Main list to avoid the connotation of someday/maybe. Based on group discussion, I like the term Relief–not because tasks are always a relief to work on, but because they will provide a break from focused work. You begin with the Relief list because it will contain non-urgent tasks that you might not otherwise get to.
Once you have done something on the Relief list, switch to the Focus list and work for as long as you like, switching to the Relief list when you need a break. After EACH Relief task, you must return to the Focus list. This process keeps you from forgetting about your top priorities, in favor of tasks you could do any time.
If you’d like to join me this week, here’s what you do. Read Deven’s post on Mark’s forum. Don’t worry about all the acronyms. If you’re too confused by his extended rules relating to starring and rewriting, just use the guidelines above. I will be using paper lists of tasks as they occur to me.
To see if Focus & Relief made me more productive, click here.
If you’ve tried Make it Happen in Ten Minutes to increase your productivity, please comment. I will no longer be including polls.
Here are the links to the productivity hacks I’ve tried so far:
Can a Productivity Ritual Help You Get More Done? Image courtesy of Gualberto1070 / FreeDigitalPhotos.net
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This is Week 24 of a Year of Living Productively
This week I tested whether a productivity ritual (as described by Simple Productivity Blog) of preparing for each work session mentally with prayer and physically by gathering materials would help me get things done. Scroll to the bottom of last week’s post for more details.
How a Productivity Ritual Saved My Sanity This Week
Gave me a sense of peace. I used to be careful to pray before I wrote. This week I realized I haven’t been and I haven’t enjoyed the focus and flow I used to have.
Helped me work more efficiently. I remembered to grab my blogging notebook, for example, and was able to get more posts written in less time than I have in weeks.
How a Productivity Ritual Made Me Crazy This Week
Not conducive to much of the week’s work. I hosted two large parties and a house guest this week. There wasn’t a simple way of “gathering materials” for this, though I made plenty of trips to the store! I’ve been going strong all day long and had rare occasions when I felt like a new work period was starting for which the ritual would be effective.
Kept forgetting to use it. I haven’t kept the usual schedule this week and this habit hasn’t been developed, so I forgot about using it. When I did remember, I wasn’t sure how to use it for the work in front of me.
Did a Productivity Ritual Help Me Get Things Done?
Yes, when it was appropriate. When I sat down at my desk to work on my blog, I loved it! Most likely I was intuitively using this ritual as I got everything together I needed for entertaining this week. I could have benefitted from it more had I been more efficient in gathering cleaning supplies and more intentional about praying before activity changes. It’s something I want to continue to do in the future without trying to shoe-horn it into all of my work.
**UPDATE**
I still use productivity rituals to good effect. I make sure I’m comfortable, check my computer, and pray before writing.
The Productivity Approach I’ll Be Using for Week 25
The concept. I’ve already tested Pomodoros and found them to be beneficial. However, I was working for 50-minute periods. I already use ten-minute cleaning periods with the kids and they work. But I haven’t been using these short work periods that overcome resistance and procrastination in other areas of my life. For example, I have some paper scrapbooking kits that I keep saving for “when I have time.” You and I both know I won’t get to them with that criterion. This week, I’m going to spend ten minutes a day on them.
The other concept explained in Make it Happen that I was very excited about was making a list of things we want to create and things we want to conquer. This dichotomy really resonates with me. The labels we use for our work are very powerful. Imagine having a “to conquer” list vs. a “thankless” list. This week I want to create two scrapbook pages using a kit and I want to conquer selling things on eBay and Amazon. I already feel relieved thinking about working on this just 10 minutes a day.
If you’d like to join me this week, here’s what you do. Buy and read Make it Happen in Ten Minutes a Day {affiliate link} if you want to, but it’s not required. Choose a create and a conquer task for the week and work on them just ten minutes a day each. If you can’t afford twenty minutes a day, choose just one of these tasks to focus on.
Click here to see how my week of 10 Minutes a Day went.
You can now subscribe to productivity posts separate from the rest of Psychowith6 content here.
If you’ve tried a Productivity Ritual to increase your productivity, please comment. I will no longer be including polls.
Here are the links to the productivity hacks I’ve tried so far:
Can Beat the Week Help You Get More Done? Image courtesy of arztsamui / FreeDigitalPhotos.net
This is Week 23 of a Year of Living Productively
This week I tested whether attempting to get a week’s worth of work done by Thursday (what I called Beat the Week) would help me get more done. 99u calls it “reward efficiency.” The motivation was to have time at the end of the week to do what I wished.
How Beat the Week Saved My Sanity This Week
The weekly planning focused my efforts. A number of productivity hacks I’ve tested have made me a believer in reviewing the week ahead. It helps me feel on top of things.
Helped me keep my expectations realistic. As I considered what I could really do in a week (a short week no less), I was reminded of how important this is for me to learn. I always think I can squeeze a year’s worth of activities into a week.
How Beat the Week Made Me Crazy This Week
Hard to maintain a closed list. I didn’t add new tasks to the week’s list, but they appeared and had to be done anyway. Even though I made progress, I didn’t feel like I was because of the other work I had to do.
I had a singular focus this week. I have an international house guest arriving this week and I found myself ignoring my list in favor of getting ready for his arrival. The list actually annoyed me like a distraction.
I felt like I was cheating. Because I didn’t do a good job of keeping my list manageable (especially in light of pressing commitments), I found myself postponing tasks I had included on the list. I didn’t feel I deserved the reward of time off since I hadn’t actually completed those tasks and quite frankly I gave up. I completed the most important tasks on time, but this felt due to the impending arrival of our guest more than anything.
Did Beat the Week Help Me Get Things Done?
Not really. I did work hard this week to get things done by Thursday, but not because I wanted time off. I really won’t get time off as I have an out-of-town trip and two big parties to get ready for. It wasn’t the best week to test this approach. I also think this approach could be useful in helping me be realistic about what I can get done. However, scheduling a la SmartPad already works for me in this regard.
**UPDATE**
Now that I keep Sundays as a completely free day, I find I am very motivated to get my work done by Saturday at the latest. In a sense, Beat the Week is working very well for me now.
The Productivity Approach I’ll Be Using for Week 24
Can a Productivity Ritual Help You Get More Done?Image courtesy of Gualberto1070 / FreeDigitalPhotos.net
This week I’ll be testing a Productivity Ritual. Simple Productivity Blogoffers three aspects to a ritual that can help us get more done: clearing the mind, gathering the materials, and resetting/shifting. For me, this is different than the morning ritual because it is done prior to each work period.
The concept. Clearing the mind helps to maintain focus on the task at hand as does some kind of a resetting ritual. Because I change activities several times throughout the day, I can benefit from this. I am going to pray before I begin a new activity period to satisfy both of these components. Not only will I be forced to focus on the anticipated work, but I should have a better attitude about the work.
The final aspect of a productivity ritual that I’m really excited about is gathering materials. Here’s why I’m so eager. I am one of the children’s worship leaders at my church and until recently I had begun to dread my week to serve. Pulling craft and music materials out of the cabinet was risky because it was stuffed and disorganized and nothing had been prepared in advance. Fast forward to a couple of weeks ago when a new coordinator took over. Not only were all the supplies organized, but everything was set up and ready for me to use. I enjoyed leading so much in this environment that I told the coordinator I would serve more often.
The takeaway for me is that I am more productive (and happier) when I have what I need ready to go. I do this when I cook, but rarely when I work. For example, I will sit down to write a week’s worth of blog posts for The Inspired Day and realize that my blogging notebook is not on my desk. Rather than run to get it, I skip planning a week’s worth of posts at once, losing time in the process.
If you’d like to join me this week, here’s what you do. Read Simple Productivity Blog’s post on a productivity ritual. Decide how you will clear your mind and reset between activities and pledge to gather materials before you begin.
Click here to see if a productivity ritual worked for me!
You can now subscribe to productivity posts separate from the rest of Psychowith6 content here.
If you’ve tried Beat the Week to increase your productivity, please vote in the poll below.
Here are the links to the productivity hacks I’ve tried so far:
I’m a Christian psychologist turned homeschooling mother of six. My life can be a little crazy, so I look for sanity-saving ideas to use and share. I hope you’ll read my About page to learn more.
