Can a Resistance List Help You Get More Done?

Can a Resistance List Help You Get More Done?

productivity, GTD, to do list, get organizedThis is Week 43 of a Year of Living Productively

This week I tested whether a Resistance List could help me make better use of my time when I didn’t feel like working. I used Laza Lists to track tasks. Scroll to the bottom of last week’s post for a full explanation. 

How a Resistance List Saved My Sanity This Week

  • Made me feel like less obvious tasks would get done. I enjoyed thinking of tasks to add to this list, beyond reading and internet stuff. I imagined that I would actually do them once they were written done, and I felt great about that.

 

How a Resistance List Made Me Crazy This Week

  • I didn’t use it. And that isn’t because I didn’t experience resistance. I had a LOT of it this week. It’s just that when I’m resistant, I resist lists, period. I gravitated toward all the activities I had intentionally not put on my resistance list: reading and internet stuff and chatting.
  • I didn’t need it. I realized that I already have a resistance list built into my ToDoist list. For example, a friend suggested I check out a website today. I added that to tomorrow’s list. When I resist doing important tasks, I will naturally seek to check that task off. It will be easy, quick, and fun, yet will keep me working in my to-do list.

Did a Resistance List Help Me Get More Done?

Not at all.  I think even the idea that I needed it threw me off course. The comments I received to last week’s post suggested this would happen. At least I know that my low-resistance tasks have to be a part of my main list.

**UPDATE**

I’ve never even considered using this again.

time tracking, get organized, productivityThe Productivity Approach I’ll Be Using for Week 44

This week I’ll be testing time tracking. I have used a number of different apps to meticulously track my time over the years with marginal benefit. If you’ve never tracked your time, it’s a good place to start. This week I’ll be moving on to tracking time in terms of routine using the HomeRoutines app. But scroll down for some other great options.

The concept. Even though I know better, I tend to try to make numerous habit changes at once. Despite FLYLady‘s warning to me years ago to start with just one habit at a time (shining your sink), I tried to perform her whole evening routine. I wasn’t even content to get that down before I tried to take on her morning and weekly routines, too.

Research suggests that one reason we fail to create multiple new habits at once is that we run out of willpower. If I don’t have the habit of getting up early, for example, and think I will also start working out first thing and skipping soda in the afternoon, I’m very likely to fail and forget about all three habits because I just don’t have the will to carry through. Much better to establish one new habit such that it requires no willpower at all.

Since it makes sense to take on one new habit at a time, it also makes sense to see what I’m actually doing now. Tracking my time minute by minute honestly drove me nuts. I invariably forgot to switch activities and I would end up with a timer showing that I’d been in the bathroom for ten hours. Even when I did a reasonable job of tracking my time, I didn’t know what to make of the results. Was I really spending too much time online when that’s a big part of what I do as a blogger and even as a family member and friend?

The House That Cleans Itself taught me the important principle of working with what you’re already doing. So did heatmapping. I would like to know what I’m actually doing as a part of my routine, so I can make one small change at a time or simply rearrange activities to where they fit better. I decided to track for two weeks since unusual circumstances could skew my results. Next week will be my second week.

If you’d like to join me this week, here’s what you do. Watch this Quantified Self video on using Google Calendar to track time. Decide if you’ll use a digital or paper method to track your time. You could just use a notebook to write down what you do. I’m not as concerned with how much time I spend doing things as the order I do them in, but you might be. Just observe your behavior without trying to change it.

Click here to see how time tracking worked for me.

I look forward to hearing what you learn about how you’re spending time.

Here are the links to the productivity hacks I’ve tried so far:

A Year of Living Productively

Week 1: Paper To-Do List

Week 2: Covey’s Quadrants

Week 3: Routines

Week 4: Paper Planner

Week 5: SMEMA

Week 6: Guilt Hour

Week 7: Envision Ideal Day

Week 8: Do it Tomorrow

Week 9: Pomodoro

Week 10: Time Warrior

Week 11: Scheduling

Week 12: The Repeat Test

Week 13: Personal Kanban

Week 14: Eat That Frog

Week 15: Vacation

Week 16: David Seah’s 7:15AM Ritual

Week 17: Another Simple and Effective Method

Week 18: Daily/Weekly/Monthly To-Do List

Week 19: Ultimate Time Management System

Week 20: Getting Things Done

Week 21: Time Blocking

Week 22: Morning Ritual

Week 23: Beat the Week

Week 24: Productivity Ritual

Week 25: Make it Happen in 10 Minutes

Week 26: Focus & Relief List

Week 27: Accountability Chart

Week 28: Limiting Choices

Week 29: Zen to Done

Week 30: Heatmapping

Week 31: Gamification

Week 32: The 12 Week Year

Week 33: David Seah’s Ten for Ten

Week 34: David Seah’s Emergent Task Planner

Week 35: Steve Kamb’s Do It Now

Week 36: Rising Early

Week 37: Computer Shortcuts

Week 38: Interrupter’s Log

Week 39: Project Management

Week 40: Little and Often

Week 41: Problem Solving Approach

Week 42: Inbox Zero

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Can Inbox Zero Help You Get More Done?

Can Inbox Zero Help You Get More Done?

productivity, inbox zero, GTDThis is Week 42 of a Year of Living Productively

This week I tested whether Inbox Zero (with the help of Sanebox) could help me get more done. Scroll to the bottom of last week’s post to see exactly what I did. One addition I made was to use Boxer on my iPhone which integrates with Sanebox.

How Inbox Zero Saved My Sanity This Week

  • Saved me time . Sanebox sent me an email telling me how many minutes I had saved by using their service. I honestly didn’t need the email to see that. Wow. I was amazed by the difference an empty inbox made. I did not have to filter individual emails or even bother unsubscribing for email that I didn’t care to look at. It was all in folders I could quickly scan.
  • Prevented important emails from going unread. I mentioned last week that one of the problems I have had with filtering is that I never look at the filtered emails. Sanebox’s reminder to look at my folders of various emails to see if any should be in my inbox solved that problem. Not only did I look at them, but I was able to scan them so quickly when my important emails weren’t mixed into the bunch.

How Inbox Zero Made Me Crazy This Week

  • Surprised and a little depressed. I really couldn’t believe I had that few “real” emails. I kept reloading my email and searching through the folders to be sure. When I really was sure, I was disappointed that I didn’t have more. That may be pathetic, but it’s true!
  • I didn’t need many of the options Sanebox includes. I did not use the service to snooze emails. I also found that the various folders such as “bulk” and “black hole” weren’t really necessary for me. The “Later” folder did the job as well as any. I also found that the fee for these extra folders and services was more than I would be willing to pay.

Did Inbox Zero Help Me Get More Done?

Yes!  I am delighted that I no longer have to waste my time sorting and filtering my email. So yes, I have decided to subscribe to the Sanebox Snack Plan which is $49/year. The time savings is very much worth it to me, even though I feel a bit lonelier. 😉 If you’d like a free option for doing this, consider turning on Gmail Tabs. The difference is you will have more tabs and will not be reminded to check the emails in your tabs. There is not yet an Android app for viewing tabs, though the Gmail iOS app will enable you to view email this way.

**UPDATE**

I am still using Sanebox and am saving myself tons of time. I enjoy Sanebox even more now that I’m using the @blackhole folder for things I don’t want to see again. It’s so quick and hassle-free. I highly recommend it!

You may also find this article by HubSpot on four different ways of achieving inbox zero useful.

productivity, GTD, to do list, get organizedThe Productivity Approach I’ll Be Using for Week 43

This week I’ll be testing a resistance list. This article from Lifehack gave me the idea that it might be effective to have a list of tasks ready for when you don’t feel like working. I will be adding my tasks to Laza Lists, a free iTunes app.

The concept. We all have times when we just don’t feel like working. That time would be now for me. It would be great if we could still manage to get things (anything!) done during periods of resistance. Heatmapping helped me a lot with this. Getting Things Done would have us create a low energy context for such tasks. The problems I have with that is I tend not to want to even look at my main list when I’m resisting and I don’t put a lot of good low resistance tasks on my list anyway.

I am interested to see if I can get through my high resistance times by doing productive tasks I’ve added to a separate list. I think any kind of list could work, but I’m choosing Laza Lists because of its ability to randomly choose a task on a list. I think this introduces a gamification aspect that could help.

If you’d like to join me this week, here’s what you do. Read 12 Ways to Still Be Productive When You Don’t Feel Like Working. Choose a list approach. Spend some time adding low-resistance tasks to your list and continue adding them as you think of them. Use your list when you don’t feel like working.

To see how a resistance list worked for me, click here.

I would love it if you’d comment or share this post. It helps me get past resistance.

Here are the links to the productivity hacks I’ve tried so far:

A Year of Living Productively

Week 1: Paper To-Do List

Week 2: Covey’s Quadrants

Week 3: Routines

Week 4: Paper Planner

Week 5: SMEMA

Week 6: Guilt Hour

Week 7: Envision Ideal Day

Week 8: Do it Tomorrow

Week 9: Pomodoro

Week 10: Time Warrior

Week 11: Scheduling

Week 12: The Repeat Test

Week 13: Personal Kanban

Week 14: Eat That Frog

Week 15: Vacation

Week 16: David Seah’s 7:15AM Ritual

Week 17: Another Simple and Effective Method

Week 18: Daily/Weekly/Monthly To-Do List

Week 19: Ultimate Time Management System

Week 20: Getting Things Done

Week 21: Time Blocking

Week 22: Morning Ritual

Week 23: Beat the Week

Week 24: Productivity Ritual

Week 25: Make it Happen in 10 Minutes

Week 26: Focus & Relief List

Week 27: Accountability Chart

Week 28: Limiting Choices

Week 29: Zen to Done

Week 30: Heatmapping

Week 31: Gamification

Week 32: The 12 Week Year

Week 33: David Seah’s Ten for Ten

Week 34: David Seah’s Emergent Task Planner

Week 35: Steve Kamb’s Do It Now

Week 36: Rising Early

Week 37: Computer Shortcuts

Week 38: Interrupter’s Log

Week 39: Project Management

Week 40: Little and Often

Week 41: Problem Solving Approach

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Can a Problem Solving Approach Help You Get More Done?

Can a Problem Solving Approach Help You Get More Done?

problem solving approach, GTDThis is Week 41 of a Year of Living Productively

This week I tested whether  Scott Young’s idea of writing to solve personal problems would help me get things done. I intended just to write about them, but ended up working on and answering a series of guided questions instead. I don’t yet have this approach finalized, but when I do, I will share it with my Facebook fans and subscribers. Scroll to the end of last week’s post for details.

How a Problem Solving Approach Saved My Sanity This Week

  • Gave me perspective . One of the problems I’ve been having concerns the kids’ chores. Writing the answers to questions about this problem reminded me of my purpose: to teach my children. If they aren’t doing a good job cleaning, it isn’t because they’d like to drive me nuts, but because they need to be taught. I found my stress level was reduced after writing, which in turn enabled me to focus on my work.
  • Helped me make tough choices. Another problem I wrote about concerned my membership in a paper scrapbooking club. I love these monthly kits, but I’m not keeping up with them. I’m sad about that, but writing helped me realize that right now, ending my membership is the right decision.
  • Advice sparked my creativity. With the kids’ cleaning issue, I decided to get advice by searching online. One of the things I read resonated with me: kids desire novelty when it comes to chores. Lately my kids have complained that they have to do X chore too often, even though they’re rotated. That gave me the idea to create a system for randomly assigning chores that the kids are liking. I’ll be sharing a template with subscribers for this as well.

How a Problem Solving Approach Made Me Crazy This Week

  • Takes time. I found I kept putting the writing off. When I started, I realized why. Problem solving takes time. Even though it can save time in the long run, it can feel impossible to step back from it all long enough to find solutions. Once I started the process, I became so engrossed in it that I missed my dentist appointment (even after getting my iPhone reminder!). I then found myself reluctant to return to it because it was a time suck.
  • Can be a little scary. I know one of my issues was a minor one, but I didn’t want to admit that I didn’t have time for the monthly scrapbooking kits I’m receiving. If you have bigger issues to address, I can see where it could be threatening.
  • Can be overwhelming. In my clinical practice, I would have people do a brain dump of all their worries and it was quite effective. But I discovered if you’re going to truly problem solve, addressing multiple problems is too much. After this week, I think writing down every problem can be cathartic, but really tackling more than one is ineffective. I did discover that many issues could be grouped into one, however.

Did Problem Solving Help Me Get More Done?

Yes, but peace of mind is the most important benefit I noted. I would need a longer test period to determine effectiveness of the solutions I’m testing. While asking people for advice has been very useful to me in the past, I’ve learned that the internet is chock full of advice if you’re short on time.

**UPDATE**

I still use a problem solving approach, but I still need reminders to do so. It’s so easy to just keep flailing around, trying different things or submitting to hopelessness.

productivity, inbox zero, GTDThe Productivity Approach I’ll Be Using for Week 42

This week I’ll be testing Inbox Zero. The new approach I’m using to control email is Sanebox which will limit the number of emails that are in my inbox, while providing me a reminder to read the rest.

The concept. Prior to reading Getting Things Done for the first time, I was drowning in thousands of emails. I was constantly forgetting to reply to important email because it was mixed in among all the sales mail and Yahoo group emails (remember those?). I was spending gobs of time processing them, too. David Allen helped me realize that I had to get email out of my inbox into folders based on whether I needed to take action or was waiting on information, for example.

Since then, I’ve reduced my email significantly with a number of different approaches I’ve tried: Goodtodo, Active Inbox, IQTell, and most recently ToDoist (with their Gmail extension). Using Gmail, I’ve also been careful to unsubscribe from unnecessary email. I do not use Gmail’s new tabs for sorting email because I already have so many filters set up. But that’s the problem. I can’t keep up with the new senders. Either the unsub option doesn’t work or the sender cleverly changes the “send from” email to bypass my filters. The result is I spend way more time than I should managing my email.

There are other options for automatically filtering email, but I like that Sanebox will send me an email reminding me to review my filtered emails. For me, out of sight is out of mind. Once I filter something, I don’t look at it again, which isn’t good when an important email gets filtered. Sanebox is supposed to get “smarter” by remembering which emails you move from the inbox to “Later” and vice versa.

If you’d like to join me this week, here’s what you do. Decide on a method for managing your email. If you want inspiration for achieving Inbox Zero, read this. If you want some options for achieving it, read this Mashable post.   Of course, feel free to try Sanebox, too. It offers a free trial which is what I will be using.

To see how I did with Inbox Zero, click here.

I’d love to connect on the Productivity Community on Google+, but maybe don’t email me this week. 😉

Here are the links to the productivity hacks I’ve tried so far:

A Year of Living Productively

Week 1: Paper To-Do List

Week 2: Covey’s Quadrants

Week 3: Routines

Week 4: Paper Planner

Week 5: SMEMA

Week 6: Guilt Hour

Week 7: Envision Ideal Day

Week 8: Do it Tomorrow

Week 9: Pomodoro

Week 10: Time Warrior

Week 11: Scheduling

Week 12: The Repeat Test

Week 13: Personal Kanban

Week 14: Eat That Frog

Week 15: Vacation

Week 16: David Seah’s 7:15AM Ritual

Week 17: Another Simple and Effective Method

Week 18: Daily/Weekly/Monthly To-Do List

Week 19: Ultimate Time Management System

Week 20: Getting Things Done

Week 21: Time Blocking

Week 22: Morning Ritual

Week 23: Beat the Week

Week 24: Productivity Ritual

Week 25: Make it Happen in 10 Minutes

Week 26: Focus & Relief List

Week 27: Accountability Chart

Week 28: Limiting Choices

Week 29: Zen to Done

Week 30: Heatmapping

Week 31: Gamification

Week 32: The 12 Week Year

Week 33: David Seah’s Ten for Ten

Week 34: David Seah’s Emergent Task Planner

Week 35: Steve Kamb’s Do It Now

Week 36: Rising Early

Week 37: Computer Shortcuts

Week 38: Interrupter’s Log

Week 39: Project Management

Week 40: Little and Often

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