How a Project Management Approach Saved My Sanity This Week
- Helped me feel in control. Just getting started on my Christmas planning relieved stress. I even enjoying talking with the kids about what they’d like to eat over the holidays. In the past, it was a rushed process with little input from them.
- Will save time. I haven’t had a chance to put it into practice yet, but I do a lot of online shopping on Black Friday (beginning Thanksgiving night). I realized I can use one of the forms in the planner to plan my online shopping. I will make note of the must-visit websites, the items I want (with prices in case I find a better deal) and discount codes. I’m surprised I’ve never done this before, but again, I didn’t approach Christmas as a project before now.
- Excellent memory aid. One of the reasons I haven’t used a project approach for Christmas is because I think I can remember everything. Well, I can’t! I’m really looking forward to next Christmas with these forms because I’ll remember what gifts I gave, how many strands of lights I need, and what activities we want to be sure and include.
How a Project Management Approach Made Me Crazy This Week
- Focusing on the forms. When I focused on the details of the planner that I would change, it kept me from enjoying its benefits. No planner is perfect for you, but most can be modified to serve you. The great thing about a digital planner is you can leave off pages you don’t need and print extras of those you need more of. If you realize you need a form that isn’t there, make one!
Did a Project Management Approach Help Me Get More Done?
Yes, though the real benefits of it have yet to be realized. Planning ahead and keeping necessary information and materials together has been helping me get more done with blogging, too.
I do use project management for curriculum writing and blogging and I like it. However, I do most of my work using one system –ToDoist and Skedpal.
This week I’ll be testing little and often, as espoused by Mark Forster. I’ll be combining little and often with another of Mark Forster’s approaches I’ve tested previously: Do it Tomorrow. Every incoming task (that doesn’t already have an assigned day for completion) will be given a due date of “tomorrow.” When I do anything to move a task along, but it isn’t completed, it will be redated for the following day. Furthermore, I’ll be applying little and often to my routine tasks, too.
The concept. I was first exposed to little and often when Mark created the rules for Autofocus (AF). The idea was to write down everything you wanted to do, including recreational tasks. Scanning the list, you worked on the first task that stood out to you for as long as you wanted and kept working on a page until nothing stood out. Tasks that were worked on, even a little, were crossed off and re-entered at the end of the list. Pages had to be worked on in order. When you came to a page where nothing stood out, the whole thing was “dismissed.” The problem I had with the system (though I really enjoyed it) is my list became enormous. It was taking me many days to get through the whole list to the recent tasks that really needed to be addressed. (Note that several iterations of Autofocus were created to deal with this issue).
Little and often, regardless of implementation, has the potential to overcome the fear and perfectionism that create procrastination. Example: For some reason, I hate snail mailing things. If all I have to do is get an envelope, look up an address, find a stamp, or put something in my car to go to the post office, I can get myself to do it. Often, I will do more, but even if I don’t, the next time I come to this task, it’s easier to do because I’ve already started.
Little and often is also designed to help you get projects done early. That being the case, even projects which aren’t due for a few months should be added to the list to start on tomorrow. If you have a task or project that doesn’t make sense to begin immediately or that you aren’t sure you want or need to do, this can be added to a Someday/Maybe list that can be reviewed weekly. Alternately, a tickler or future review due date could be added to these items. I am currently using SmartPad for this purpose.
Explanation of the DIT/AF Approach (Scroll down if you just want to get to this week’s assignment)
My approach, which is very much a hybrid of DIT and AF, has the advantage of not letting the list become too big. Current items (typically being those that were entered yesterday) can be worked on at any time during the day. The pressure to get things worked on before they are more than 3 days overdue gives enough grace time to allow for “busy days,” with a consequence for not working on them that is entirely appropriate: tasks that you haven’t touched at all in that period of time get deleted from the list. I don’t allow myself to add these tasks back to the list, so that I have to rely on memory only. If I have a planned absence, it’s my responsibility to make sure I will have no tasks more than 3 days overdue on that day. If I were ill or unexpectedly detained for a day or two, I would put off deleting tasks for that period of time.
I have already been using this approach for a number of weeks and want to apply little and often to one of the problems with it that has cropped up. My DIT / AF approach focuses my attention on the tasks appearing on my ToDoist list, leaving routine tasks that I keep in my HomeRoutines app (mostly cleaning tasks) neglected. I have determined some reasons for this. First, there is no “do or delete” deadline for routine tasks and there should be. Going three days without completing my routine means that I need to delete something from it, because I obviously can’t keep up with it. Second, I need to apply the same little and often principle to routine tasks. Rather than having to clean my whole bathroom on Monday to mark it complete, I just need to do something.
If you’d like to join me this week, here’s what you do. Read Mark Forster’s explanation of Little and Often. You could choose to complete his assignment which is to choose the project with the furthest deadline and begin working on it little and often every day. Or, you could try my approach of giving everything a deadline of tomorrow and working on each task or project to completion or using little and often as desired. If you try this approach and also deleting items more than 3 days overdue, I’d love to hear how you get on with it.
To see if little and often worked for me, click here.
Here are the links to the productivity hacks I’ve tried so far: